The annual Residence License and Dining Services Agreement is a binding agreement and is in effect for the entire academic year or remaining portion thereof. Any student who terminates their housing is subject to the terms outlined in the Residence License and Dining Services Agreement and all other applicable college guidelines.
Please read the contract to understand its terms and review the cancellation process:
Students will only be released from their contract if they meet one of the following criteria as confirmed via NEST and support supporting documentation. Requests submitted without supporting documentation will not be reviewed:
- Withdrawal/Leave of Absence
- Academic Dismissal
- Study Abroad
- Student Conduct (removal from housing)
- Winter Graduation
Students may be considered for release from their contract upon the University’s review of a completed request with supporting documentation for the below reasons. Requests submitted without supporting documentation will not be reviewed. Releases are not guaranteed.
- Financial Constraints
- Medical
- Other
The above criteria are the only reasons a student may be released from their housing contract. If a student feels that their reasoning does not fall under one of these categories than they can submit a written statement with supporting documentation and classify it as other. Requests submitted without supporting documentation will not be reviewed. Checking out of your room, commuting, or moving to an off-campus residents does not qualify as being released from the housing contract, and does not make you eligible for a housing or board refund. Please read below for specific information on each criterion for leaving housing.
Reasons for a Housing Cancellation Request
Contract Release Instructions
Students with a significant financial or medical hardship that has occurred after they signed their annual housing contract may be eligible for a contract release, provided they meet certain criteria. Students who feel they have a reason to be released will need to complete the appropriate request application in the Residential Management System (RMS) and submit all supporting documents as instructed. Requests submitted without supporting documentation will not be reviewed.
Upon submission of a completed Request for Cancellation and all applicable documentation, the Office of Residence Life will review the student’s request and render a decision within ten (10) business days.
Submission of a release request does not guarantee that the student will be released from their agreement.
Students who are approved for a contract release will be emailed confirming they have been released and any instructions on how and when to move out depending on the date of the release and the academic calendar. Students released from their spring housing are ineligible to stay for winter break and will need to vacate their space by the end of the fall semester.
If a student does not meet the criteria for an agreement release, they will be held financially responsible for all housing and dining charges for the entire academic year. Checking out of your room, commuting, or moving to an off-campus residence does not qualify as being released from the housing agreement, and does not make you eligible for a housing or board refund. All students must be approved to be released from their agreement by the Office of Residence Life.
Directions to Submit a Cancellation Request
Log into the Residential Management System (RMS) with your NetID and password.
Click “Next Step” after your student type: Current Students or New Students.
Scroll down to the bottom of your homepage and click “Next Step” after Request a Housing Cancellation.
Review the directions to request a housing cancellation.
Complete the “Reason for Cancellation Request” section by:
- Selecting a cancellation reason from the drop down menu.
- Providing a brief description in the “Other” section if that was selected in the drop down menu.
- Submitting supporting documentation by clicking the green plus button on the left.
Click “Finish” at the bottom of the page. If you do not click “Finish,” your application for a housing cancellation will not be submitted!